Rent more and invoice faster

Dynamics 365 Business Central for Oilfield Equipment Rental

Oilfield services companies have unique challenges for managing rental equipment.

Providing services and rental equipment to the oilfield industry often means dealing with remote locations and hazardous situations. Customers may require unique pricing and integration to a variety of electronic invoicing systems. Your equipment may be out in the field for months at a time, but may only be billed for actual days used.

Know the location and availability of your equipment

Customers move oilfield equipment around a lot, so choose equipment rental management software capable of tracking an unlimited number of customer ship-to locations and then record subsequent equipment moves. The use of industry standard Microsoft technology and a system that includes web services allows location information to be streamed from GPS systems to the rental system. Our software maintains real-time rental status for all equipment to allow you to quickly determine the equipment available to rent.

Bill for a variable number of days in a period

The flexibility of our rental software allows your company to charge a periodic charge,
plus one of two usage charges. The first is a metered usage charge for equipment that records quantities such as hours, or mileage. For projects with variable usage, even non-consecutive days
of use, the second usage feature allows you to record only those days the equipment was actually used by your customer during the invoicing period. You can charge full rates for those dates and an optional rate for stand-by days. This periodic usage table can be populated from an electronic file, such as a spreadsheet, or from an integrated mobile device.


Integrate to electronic invoicing systems in use in the oil patch

Your accountants will love this part of the system because we have an integration module that automatically integrates into a number of the most popular invoicing systems in use by your customers. The system will automatically take invoicing information from our rental system and update the electronic systems instead of you manually inputting data.

Manage your service group

Finding the technical staff you need and getting the work done will always be a challenge.
Oilfield rental services companies need a solution to track equipment maintenance requirements and make sure the work gets done on time, even if the equipment is located out in the field. Open Door Technology’s predictive maintenance software module will make this process much more manageable by calculating when rented equipment will need the next service call. Service work templates allow you to set up unique maintenance tasks by equipment group and triggered by elapsed time, by usage, and by anniversary date. For example, a piece of equipment could be inspected every time it is returned from being on rent or other equipment may need to be re-certified annually for a regulatory agency. You can schedule service work for your own or customer equipment in the shop or out in the field.

Dynamics 365 Business Central for Oilfield Service


Complete financial system with consolidations and intercompany processing


Track parts and consumables for consumption or billing to customers

Project Costing

Track projects and field tickets

Business Intelligence

Real-time information to support business decisions

Mobile App

Competitive pressure and customer demands require innovation.  Choose online or offline options for enabling field personnel to capture field ticket information, record signatures, and take pictures.

Talk to someone with over 30 years of Oilfield Service Experience

If you have questions about entry level or mid-market accounting and ERP systems, please give us a call or send us an email.  Even if we don’t have a specific solution for you, we would be happy to steer you in the right direction.