Rent more. Bill Faster.

Put your rental business on the fast track with Rental Equipment Management Software for Microsoft Dynamics NAV.

Rental software designed to tackle today's challenges

There has been a huge movement for individuals and organizations to rent instead of buy equipment. The renter wants to match their operating expenses to the demands of their own clients rather than investing large amounts in equipment fleets. With that increased demand, your customers want products on their timeline, for a price they are willing to pay. Your success is going to be based on your ability to accurately meet those equipment needs.

Today’s rental challenges are not the same as they were in the 1990’s when most rental software systems were designed. Rental companies need equipment rental solutions that are able to deal with today’s more competitive environment, which has changed dramatically from 10 to 20 years ago.

The rental software system from Open Door Technology is built on Microsoft Dynamics NAV, the most popular mid-market finance and operations system in the world. The rental software uses today’s technology to address the specific needs of equipment rental companies.

My service work is killing me

The CMMS maintenance software included with Open Door Rental Software ensures you can keep
on top of all maintenance for your assets. Your assets may have different maintenance schedules
so upon return they can be flagged as being immediately available, available needing maintenance, not available needing maintenance, and/or expired.

  • Preventative maintenance schedules for rental equipment can be set up by asset class to ensure required maintenance schedules based on time or usage can be met.
  • Service orders can be created automatically or manually. Certifications and inspections can be automated to meet safety or regulatory guidelines.
  • Service managers can quickly review all outstanding service work and assign the work to available technicians. Field personnel can be sent out to perform work at client locations.


Where is my rental equipment and when is it coming back?

Every day that a piece of rental equipment is not out on rent is lost revenue. You need complete visibility into where your assets are at all times so you don’t lose any opportunity to rent them to your customers. With a real-time database tracking all your assets for you, you’ll be able to tell at a glance what items are ready to be rented, which are down for maintenance, and which have been committed to a customer.

Open Door’s rental equipment management software system combines all aspects of a rental business into one real-time database where information is always at your fingertips.


How Do I Improve My Equipment Utilization?

Improving equipment utilization is more than knowing where every piece of equipment is and when it will be available for rent. You must optimize your fleet makeup to match customer demand.

Having the right equipment in the right place is critical to closing a rental sale. Matching your pricing structure to the market place ensures you get as many deals as possible. Real-time information combined with an integrated database from Open Door offers the maximum flexibility in meeting your customer’s requirements.


What types of equipment does this system work for?

Some examples of rental industries where the system is in use include construction equipment, industrial equipment, lifting equipment, office equipment, medical equipment, oilfield equipment, musical instruments, and party rentals. The flexibility of the system adapts to most requirements.

Oilfield Service

Remote locations, harsh conditions, and billing day rates for actual usage are just some of your challenges. We help you keep track of it all.


Industrial equipment must carefully be matched to requirements and tracked over multiple customer locations. Find the right unit faster.


Assign your construction rental equipment faster with categories to find and match equipment based on customer requirements.


The unque nature of rentaing Mats is suited for Dynamics NAV. The unique needs of mats rental.


Entertainment and event equipment moves. A lot. Keep track of it all in one system that adapts to suit your needs.


Don’t see your particular industry here? Don’t worry: Open Door Rental Software is well suited for virtually all equipment types.

Get in Touch

If you have questions about entry level or mid-market rental, accounting and ERP systems, please give us a call or send us an email.  Even if we don’t have a specific solution for you, we would be happy to steer you in the right direction.

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